Minutes 25th October 2016

Minutes of the Parish Council Meeting
Held in the Memorial Hall On Wednesday 25th October 2016

Chairman T Weston
Councillors G Baker R Cotton F Powell A Taylor E Thomas

Also Present D Baldwin Clerk to the Council
J Edwards Footpath Officer

1. Apologies for absence – Apologies were received and accepted for Councillors N Bullock and B Durkin. Absent Councillor J Blandford and M Barber-Starkey.

2. To receive Declarations of Interest
Councillor E Thomas declared an interest to agenda item 11.1c & d. Councillor T Weston declared an interest to agenda item 11.1d.

3. Public Participation
No members of the public present wish to speak.

4. Dispensations
There were no requests for dispensations received.

5. Minutes
The minutes of the Parish Council Meeting held on the 14th September 2016 were approved as a correct record of that meeting and signed by the Chairman.

6. Ward Member Report
Councillors reviewed Councillor Durkin`s ward member report of September 2016, previously circulated by email.
RESOLUTION: That the report be noted.

7. Neighbourhood Plan

7.1 The Chairman of the Neighbourhood Plan Working Group presented the Draft Neighbourhood Development Plan version 4.3 for consideration by Councillors along with maps of the settlement boundaries and proposed housing land allocation. Subject to comments from the Parish Council approval was sought for the launch of Regulation 14 formal six-week public consultation with the local community and statutory consultees from Monday 7th November 2016 until Tuesday 3rd January 2017.
RESOLUTION: That the Parish Council approve the Draft Neighbourhood Development Plan version 4.3. and proceed to Regulation 14 formal six-week consultation with the local community and statutory consultees to run from the 7th November 2016 to the 3rd January 2017.

7.2 Councillors considered a draft article for inclusion in The Mercury explaining the six-week public consultation and an associated leaflet for distribution to all households. It was also requested that Councillors deliver the leaflets to their allocated area of the parish during the week beginning the 31st October to ensure every household receives a copy. A public consultation meeting to discuss the consultation draft NDP Version 4.3 has been arranged for the 7th December 2016.
RESOLUTION: That the Parish Council approve the article for inclusion in The Mercury and associated leaflet for distribution to every household by the Parish Councillors. It was further resolved to approve the public consultation open meeting scheduled for the 7th December.

7.3 Councillor Weston presented the report of the Neighbourhood Plan Working Party meeting of the 21st September 2016.
RESOLUTION: That the report be noted.

7.3 Councillor Weston presented the report of the Neighbourhood Plan Working Party meeting of the 18th October 2016. It was noted that report refers to version 4.2 of the draft neighbourhood plan, this is now advanced to version 4.3.
Recommendations
That the Clerk sends out the consultation draft NDP version 4.3 to all Neighbouring Parish Councils including Gloucestershire.
That the Consultee letter presented and signed on behalf of the Parish Council by the Chairman of the working party, be approved for distribution to all statutory consultees.
RESOLUTION: That the report be noted and the recommendations for the Clerk to send out the draft NDP version 4.3 to all neighbouring Parish Councils and the presented consultee letter for statutory consultees be approved for distribution.

8. Parish Council Noticeboard
This item to be placed on the next agenda.

9. Precept Capping
Information was received on the Government’s plan to bring in new rules forcing local councils to hold costly local referendums over increases to parish precepts. Councillors considered responding via the DCLG (Department of Communities and Local Government) consultation. It was felt that this would be detrimental to small rural parishes due to the costs involved.
RESOLUTION: That Councillor Weston submit objections to this proposal via the DCLG consultation on behalf of the Parish Council.

10. Litter Picking
It was noted that parts of the Parish Litter picking had been completed and some areas were still to be done.

11. Planning

11.1 Planning Applications.

a) Site Land to the south of Noggin Farm, Much Marcle, Ledbury, Herefordshire
Description Proposed erection of agricultural buildings and supporting infrastructure for new agricultural enterprise.
162797 Do not support this application due to the visibility on the skyline, high impact on the surrounding area and the applicant has a more suitable land available at a lower level

b) Site Stone Cottage, Baynhams Lane, Yatton, HR9 7RF
Description Proposed two storey extension & conversion of existing garage to ancillary accommodation.
163018 No objections to this application

Councillor E Thomas left the meeting for this item
c) Site The Blakneys, Much Marcle, Ledbury, HR8 2NG
Description Proposed two storey side extension and new garage/workshop.
163015 Do not support this application. Overdevelopment of the site.

Councillors T Weston and E Thomas left the meeting for this item
d) Site Land at Dobbins Pitch, Much Marcle, Ledbury
Description Construction of two replacement dwellings and two new dwellings
163084 The Parish Council support this application with the recommendation that a condition be imposed that on street parking is not allowed.

11.2 Planning Decisions
Permissions granted
162755 Street Farm, Much Marcle, HR8 2NW

12. Highways

12.1 Highways issues to report:
Potholes by Caerswall Drive and outside the Pump House.
12.2 Footpaths
The Footpath Officer gave a report on footpath issues he had identified. On MM15 the collapsed bridge opposite Hall Court has been removed and the Footpath Officer has taken delivery of fingerposts and stiles. Councillor Baker offered to help fit these items.
The Green Lane of Herefordshire talk the Footpath Officer attended was not very useful as it was mainly about the history of Green Lanes and not current information.

13. Financial Items

13.1 Summary of Receipts and Payments to
The Clerk presented a report of the Payments and Receipts for the period to 22nd August 2016, showing a bank balance of £5580.52
RESOLUTION: That the summary be approved.
13.2 Invoices for Payment
Councillors considered the payment of the invoices for:
Staff Costs £158.00
PAYE to 05.10.16 £118.60
Hall Hire NP £15.00
Green Lanes Talk £8.00
RESOLUTION: That the payment of the invoices in the sum of £299.60 be approved.

14. Correspondence
Councillors reviewed the list of correspondence received.
HALC Information Corner
DEFRA Badger Cull
RESOLUTION: That the list of correspondence be noted

15. Matters to be raised for the next meeting
Noticeboard
Litter picking
Budget 2017-18

16. Date of the next meeting
The next meeting is currently scheduled for the 9th November.

Meeting closed at 9.10pm.