Minutes 3rd February 2016

Minutes of the Parish Council Meeting Held in the Memorial Hall On Wednesday 3rd February 2016

Chairman T Weston
Councillors G Baker M Barber-Starkey
N Bullock R Cotton
F Powell A Taylor
E Thomas

Also Present B Durkin Ward Member
D Baldwin Clerk to the Council
1 member of the public

1. Apologies for absence –Apologies were received and accepted for Councillor J Blandford.

2. To receive Declarations of Interest
There were no Declarations of Interest at this point in the meeting.

3. Public Participation
No member of the public present wished to speak.

4. Minutes
The minutes of the Parish Council meeting held on the 2nd December 2015 were approved as a correct record of that meeting and signed by the Chairman.

5. Ward Member Report
Councillor B Durkin presented his report of January 2016, previously circulated by email. The main points being the change of contractor for faster broadband and business rates to 2020.
RESOLUTION: That the report be noted.

6. Neighbourhood Plan

6.1 The representative of the Neighbourhood Plan Working Party presented the report of meeting held on the 16th December 2015.
RESOLUTION: That the report be noted and signed by the Chairman.

6.2 The representative of the Neighbourhood Plan Working Party presented the report of meeting held on the 29th December 2015.
RESOLUTION: That the report be noted and signed by the Chairman.

6.3 The representative of the Neighbourhood Plan Working Party presented the report of meeting held on the 20th January 2016 including the following recommendations.
To note the progress of the Neighbourhood Plan to date.
To approve the submission of draft proposals to Herefordshire Council for their consideration.
To hold one or two public consultation events in late March or early April.

RESOLUTION: That the recommendations be approved and the report be noted and signed by the Chairman.

It was also noted that the end date for the Locality Grant period is the 29th February 2016. The invoice from Foxley Tagg Planning Consultants is scheduled to be submitted and it was proposed that the Clerk and Chairman be given delegated authority to pay the invoice upon its receipt.
RESOLUTION: That the Clerk and Chairman have the delegated authority to pay the Foxley Tagg Invoice upon receipt.

7. Transparency Code
The clerk reported that the decision on the Transparency grant application had not been received yet.

8. Parish Council Noticeboard
The Clerk presented two quotes for a new Parish Council noticeboard. These were felt to be too expensive. Councillor Barber-Starkey offered to investigate further and bring his findings back to the next meeting. .

9. Parish Tree Warden
One application for the vacancy of the Parish Footpath and Tree officer had been received.
RESOLUTION: That Mr J Edwards be appointed as the Parish Footpath Officer.

10. Planning

10.1 Planning Applications.
Comments to submit
a) Site Gamage Vale, Much Marcle Ledbury, HR8 2NS
Description Proposed stables and yard. (retrospective)
153495 No Objections to this application. Unanimous

10.2 Planning Decisions
Permissions granted
Slip Inn, Much Marcle, Ledbury, Herefordshire
Gatchapin, Rushall, Ledbury, Herefordshire

11. Highways

11.1 Highways issues to report:
Potholes between Hall Court and Kynaston, Nutalls and Rushall up to the Ridge, end of Caerswall Drive, Kempley Road, Piccadilly bridge, End of Upper Walton Drive and between Hazeldine and the cross a large pothole.
Road junction markings adjacent to the Walwyn and Jubilee tree junction marks incorrect.
Blocked drains by Weston’s warehouse and Applegarth.
Banners and signs on the visibility railings at the Walwyn Arms and tree canopy, Councillor Weston to address.

11.2 Speed Limit:
No update available.

12. Financial Items

12.1 Summary of Receipts and Payments to
The Clerk presented a report of the Payments and Receipts for the period to 31st January 2016, showing a balance of £10,293.22.
RESOLUTION: That the summary be approved.

12.2 Invoices for Payment
Councillors considered the payment of the invoices for:
Staff Costs £153.23
PAYE £90.20
RESOLUTION: That the payment of the invoices in the sum of £243.43 be approved.

13. Correspondence
Councillors reviewed the list of correspondence received.
Balfour Beatty Parish Newsletter
HALC Information Corner
RESOLUTION: That the list of correspondence be noted

14. Matters to be raised for the next meeting
Noticeboard
Website
Barton’s Playing Field.

15. Date of the next meeting
The next meeting is currently scheduled for the 2nd March 2016, but a request was received from the Clerk to change the day of meetings from the first to the second Wednesday in the month.
RESOLUTION: That the day of future meetings be changed to the second Wednesday in the month.
The next meeting will now be scheduled for Wednesday the 9th March.

Meeting closed at 8.45pm